How to read an RFP and decide whether to bid

Read in the right order

Start with the due date, submission method and set-aside. If you can't meet the deadline or aren't eligible for the set-aside, you can stop there.

Next read the statement of work or item description, then the evaluation criteria (how the buyer will choose), then the instructions to offerors (what your response must contain). Clauses and attachments come last, but don't skip them.

Look for deal-breakers

Brand-name-only requirements you aren't authorized to supply.

Sourcing rules such as Buy American, the Trade Agreements Act (TAA), the Berry Amendment or NDAA-related prohibitions that your products may not meet.

Required licenses, certifications, security clearances, bonding or past performance you don't have.

Delivery locations, quantities or timelines outside your capacity.

Ask questions early

Most solicitations set a deadline for questions. If something is unclear — an 'or equal' allowance, a delivery term, a spec — ask in writing before that date. Answers are usually shared with all bidders as an amendment.

Make the bid / no-bid call

Can you meet every mandatory requirement? Can you price competitively and still make money? Do you have the time and people to write a compliant response? Is this buyer or this type of work strategically important to you?

If the honest answer to the first question is no, pass — and note why. A focused pipeline beats a large one.

Watch for amendments

Buyers often change dates, quantities or requirements after posting. Check for amendments until the due date and acknowledge each one in your response if required.

GovDemand highlights requirements, compliance clauses and potential disqualifiers from the documents, each with its source quote, to speed up this first read. Always confirm details in the original solicitation.